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Music jobs / All admin/ProductionMusic Production administrators support all artistic and production functions with expert administrative support to the entire production team. They are also responsible for creating expense reports for artists and production staff, keeping track of annual production costs and the production calendar, looking into potential venues and maintaining a venue database. These Music administrators must be excellent in organization and planning skills, comfortable and flexible with evolving roles, and highly proficient in computer skills such as Excel, PowerPoint, and Microsoft Office.
Maintain the annual Production Calendar and Production Expenses to be paid worksheet
Assist with the creation, distribution, and management of artist, music licensing, and production-related contracts
Draft rehearsal schedules and timelines for performances and events, and ensure that information from contracts is entered into timelines as necessary.
Draft correspondence to various constituents
Provide the Conspirare staff with accurate production information so they can manage their responsibilities.
Assist with other Conspirare events to include keeping timelines, managing contracts, collecting and distributing forms, and related processes
Research potential venues and maintain a venue database
Order production supplies
Pack and ship production materials
Research local, regional, national, and international venues and presenters
Create production expense budgets for performance events
May spearhead printed program, coordinating collection of all materials and distribution to the designer, prepares program materials as assigned
Prepare expense reports for production staff and artists
Update artist and music library databases
Create and proof musician rosters
Serve as office manager back up
Music jobs postings and listings
Most employers require a minimum of a high Music school diploma or GED for a production administrator position. Some employers may prefer a bachelor’s degree in business, marketing or a related field. Relevant coursework includes business law, economics, accounting, finance, marketing and management.
Production administrators typically receive on-the-job training. This training may include learning the company’s specific software and computer programs, as well as the workflow and procedures for the office. Production administrators who have previous experience in clerical or administrative roles may have a head start on the training process.
Music Production administrators need the following skills in order to be successful:
Attention to detail: Production administrators must possess the ability to pay attention to detail. It's critical to maintain accurate records of all information because you might be in charge of maintaining and organizing a variety of files and documents. Paying close attention to the little things can help you make sure you have the right supplies on hand since you might also be in charge of ordering and maintaining inventory.
Communication and musical skills: As an administrator, you need to be able to communicate effectively with your team and other members of the organization. You may be responsible for assigning tasks, delegating responsibilities and providing feedback. Effective communication skills can help you to convey your ideas clearly and to understand the needs of others.
Computer proficiency: Computer proficiency is the ability to use a computer and its software programs. Production administrators should be able to use computers to complete their job duties, including recording and tracking inventory, ordering supplies and communicating with suppliers and other members of the production team.
Critical thinking: Critical thinking is the ability to make decisions and solve problems. As a production administrator, you may be responsible for planning and organizing production schedules, so it’s important to be able to think critically to make the best decisions for your team. You may also be responsible for resolving issues that arise during production, so it’s important to be able to think critically to find solutions.
Organizational skills: Organization skills can help you be more efficient in your work. You can use organizational skills to plan your workday, organize your files and documents and keep track of your inventory. Organization skills can also help you be more efficient when you delegate tasks to others.
Music Jobs: board and posting
Music Event CoordinatorResponsibilities:
Collaborate with Donor Engagement Officer in developing and implementing a young professional’s program, including recruitment, event planning, and general program management. Maintain budgets and track fundraising revenue and annual expenses, providing regular reports to auxiliary and company leadership, coordinate invoice processing and volunteer expense reimbursement. Provide event support including venue booking, confirming speakers and talent, timelines, and communications. Skills:
Positive, energetic, and possesses the ability to communicate effectively with a diverse group of people including volunteers, patrons, donors, and colleagues. Music Knowledge. Creative collaborator with customer service mindset, collaborative spirit, and proven ability to build productive working relationships internally and externally.